UTMUN 2027 · February 11–14
Registration
Policies
The terms that govern registration, payment, withdrawal and participation at the twentieth annual University of Toronto Model United Nations conference.
Registration Windows
School registration opens August 21st, 2026. Delegate registration will follow shortly afterwards.
Every policy on this page keys to one of three registration periods. Refund eligibility, switch requests and swap submissions are all measured against them.
Early Registration
Sept 1 – Oct 14Opens September 1st and closes October 14th at 11:59 PM ET.
Regular Registration
Oct 15 – Dec 14Opens October 15th and closes December 14th at 11:59 PM ET.
Late Registration
Dec 15 – Jan 15Opens December 15th and closes January 15th, 2027 at 11:59 PM ET.
Refunds & Withdrawals
Withdrawal
All delegates who withdraw forfeit their committee position. To withdraw formally, please have your Faculty Advisor email the Under-Secretary-General of External with your information. If you are not attending with a delegation, contact the Under-Secretary-General of External directly at external@utmun.ca.
Early Registration
50%Delegates who register during early registration are eligible for a fifty percent refund on withdrawal.
Withdraw before January 15, 2027Regular Registration
25%Delegates who register during regular registration are eligible for a twenty-five percent refund on withdrawal.
Withdraw before January 15, 2027Late Registration
0%Delegates who register during late registration are not eligible for a refund on withdrawal.
No refund at any pointAny withdrawal made after the late registration deadline of January 15th, 2027 at 11:59 PM ET will not receive a refund, regardless of the period in which the delegate originally registered.
Have concerns, or wish to withdraw? Email us at external@utmun.ca.
Payment Policy
How to pay
Delegates must adhere to the payment option elected by their Faculty Advisor or Head Delegate, whether that means paying individually online, or paying through the school in a single consolidated payment.
Delegations paying as a group may settle by:
- Cheque
- Credit
- E-transfer for the full amount
Independent delegates, and delegates paying individually, must pay UTMUN directly online within the Delegate Registration Form.
Deadlines & invoices
Payment must be completed by the first day of the conference for all delegations paying as a group by cheque, credit or e-transfer. Independent delegates, and group delegates paying individually, must pay at the time of their registration.
Failure to meet payment deadlines may result in cancellation of registration.
Once your delegation has completed its registrations, invoices may be requested at any point in the school year by emailing external@utmun.ca. At the latest, invoices will be issued on the final day of late registration to all delegations with outstanding balances.
All other discussions and requests regarding payment or deferred payment must be emailed to the Under-Secretary-General of External directly at external@utmun.ca.
Delegate Switch
A delegate switch refers to two delegates from the same delegation who wish to switch their assignments, both committee and country or character.
Conditions
Delegate switches are permitted only if both delegates involved are:
- In the same delegation
- Of the same experience level
- Not in receipt of their assignment as the result of an equity switch by the Equity Team
Faculty Advisors must be copied
Delegates who wish to engage in a switch must both email external@utmun.ca separately to notify UTMUN of the desired switch, and must CC their Faculty Advisor on all correspondence relating to it.
This ensures every party is informed and gives us a clear record of each change. Requests submitted without the Faculty Advisor copied will not be processed.
All switch requests must be received before the late registration deadline of January 15th, 2027. An email confirmation will be sent back to confirm the switch has been processed, within five business days.
Delegate Swap
A delegate swap refers to a delegate who can no longer attend UTMUN, whose Faculty Advisor or Head Delegate wishes to invite another delegate to attend in their place.
Swaps are processed in a single window
Swaps will not be processed during the registration period. Once a slot has been selected it is reserved for that delegate and that role, unless it is dropped.
On January 15th, 2027, UTMUN will send a communication to every Faculty Advisor asking whether they have any swaps they wish to execute, together with a dedicated form for submitting them.
If you intend to swap a delegate, do not register their replacement through the standard registration form. A separate form will be issued at the deadline. Registering a replacement in advance creates a duplicate entry and delays processing for your entire delegation.
How swaps are handled
Swaps are facilitated in the manner the Faculty Advisor requests. If an advisor asks for a particular delegate to be placed in a particular role, that placement will be honoured. We trust your judgement on who is best suited to the seat.
The process itself will be facilitated directly with the Faculty Advisor or Head Delegate at the time, once the swap window opens.
Swaps are available to group delegates paying individually as well as to delegations paying together. Where delegates have paid individually, it is up to the delegation to sort out payment processing between the outgoing and incoming delegate, and to decide how those funds are handled.
What the replacement receives
Withdrawal means the original delegate has forfeited their role. The new delegate will not automatically receive the same committee assignment as the delegate they replace. They will receive a fresh email from the Registration team with their committee assignment and all relevant information.
Financial aid
If the original delegate was a financial aid applicant approved by the Equity Team, the replacement delegate must pay the standard UTMUN ticket price for the period in which the original delegate registered. The prior delegate's financial aid discount does not transfer.
Should the replacement wish to apply for financial aid in their own right, they must complete the Financial Aid Application and follow the standard process.
Technology Policy
UTMUN 2027 will be conducted entirely in person. As such, delegates will use the traditional paper note-passing system throughout committee.
Personal devices such as laptops and tablets will be permitted only during unmoderated caucuses and scheduled breaks. Students will not be permitted to use technology during formal debate.
Please email academics@utmun.ca should you have any questions or concerns regarding this policy.
Media Release
By attending all or part of a UTMUN conference, delegates, faculty advisors and guest speakers agree, unless otherwise specified, to permit UTMUN to photograph or video record their person and the work they produce during the conference.
These images and recordings are produced strictly for promotional purposes, to be included on the UTMUN website, at closing ceremonies, and in newsletters, pamphlets and similar materials.
If you have questions about this policy, wish to request an individual exemption from all media, or have any concerns regarding how media is used, please reach out to Gourav Gupta, Under-Secretary-General of External, at external@utmun.ca.
Questions about any of this?
Policies exist to make things clearer, not harder. If anything here is unclear, or your delegation needs an accommodation, reach out. That is genuinely what we are here for.
Email the USG External